Data Access Statements

If you are planning to publish in peer reviewed journal or conference proceeding you may be required to link to the data in the publication.

The easiest way to achieve this is to include a data access statement in the publication. The statement will describe where supporting data can be found and under what conditions they can be accessed.

Data access statements are most effective when the data is deposited into a repository. The repository will create a robust URL in the form of a digital object identifier (doi) as part of the statement. The repository will also store the data for you and control all access to the data.

The aim of the statement is discoverability. This means that even if the data can't be made openly available a statement still needs to be created. There are many reasons why access to the data should be restricted: ethical, commercial or period of exclusive use.

How to get a data access statement

Some funders mandate specific repositories (check your funder polices). For example, research funded by the ESRC normally is deposited in the UK Data Archive ReShare repository. Otherwise it is up to the researcher and research group to decide on a suitable repository. See data sharing when choosing a repository and try to identify one during the planning stage.

Where the statement goes

If the paper does not include a specific location of the statement place it in the acknowledgements.