Data Storage

Project data should be stored on the University’s shared filestore service. The University will provide up to 500GB of shared file storage per project. Storage above this provision should be costed at £97 per TB per annum. 
To discuss your project’s storage requirements and available solutions please contact your local School Computing Officer or the IT Service Desk
The storage provided is intended for use by project personnel during the project's lifetime. It is not appropriate to archive research data here and you will need ensure you have plans for the data at project end
If you’d like support in estimating storage requirements or the costing of storage into research proposals, please get in touch.


The University’s filestore service is hosted across two data centres, equipped with fire detection, suppression equipment, and secure audited access procedures.

The University's filestore system operates ‘Shadow Copies’, which are taken four times daily. An incremental copy to backup tape is taken nightly, and a full copy monthly. Backups are kept for ninety days. Inactive tapes are stored in on-campus fireproof safes.

Please refer to Summary of Technical Information Security for Information Systems and Services for more detail.

Portable storage devices

The use of portable storage devices (USB sticks, laptops, external hard drives) may be essential for short-term solutions. For instance, while travelling or conducting fieldwork. The master copy of the data should be kept on the University's filestore service and updated with any changes when possible. There are a few tools to use when accessing data away from campus. 

It is also advisable to use Encryption to secure files and personal information on portable devices.

Cloud storage

The University provides a cloud-based solution through Office 365. The storage and collaborate tools that are offered with Office 365 can be used in tandem with the filestore.   

It is advised that you do not upload personal or sensitive data to services the University does not have a contract with. This includes many of the 'free' cloud storage providers (e.g. DropBox and Google Drive). These providers go against funder and University expectations of data storage and are targeted by hackers.